Committees
A Committee Chairperson will be appointed by the Board. The Board may designate any number of Ad Hoc committees at any time to handle or investigate any situation. Each committee head is expected to report to the director in charge of that assignment prior to the monthly Board meeting.The Board of Directors shall appoint and keep current the following standing committees to assist in the smooth and efficient running of the Association.
PDF List of Committees and Members
Architectural Committee
The Architectural Control Committee determines compliance of co-owner requests for exterior or interior building modifications and compliance with By-Law restrictions, rules, regulations and policies. This committee would also make recommendations for building Common Area structural changes, maintenance and repairs.Budget/Audit Committee
The Budget/Audit Committee Chairperson is the Treasurer. This committee works with the Management Agency in developing the annual budget and makes recommendation to the Board of Directors in compliance with By-Law restrictions, rules, regulations and policies.
This committee functions on an “ad hoc” basis and is assembled based on the needs and discretion of the Treasure and the Board of Directors.
Golf Outing Committee
We usually have 2 golf outings each season during the months of June and September. Reservations are made at the new Farmington Hills Golf Course on 11 Mile Rd. west of Halstead Rd. Watch the newsletter or notices at the mail station for details on specific dates, times and other information.
Landscape & Flower Committee
|
Bob Eix & Jerry Ewald in Grounds Committee |
The Landscaping and Flower Committee determines compliance of co-owner landscaping and requests for landscaping modifications with By-Law restrictions, rules, regulation and policies. This committee also makes recommendations for General Commons Area landscaping including annual maintenance, repair and replacement. |
Social Committee
The goal of the Social Committee is to promote a feeling of community by providing an opportunity for co-owners to meet one another and have a good time.
Some of the scheduled events include a ladies’ luncheon, golf outing, summer picnic, monthly breakfast and Christmas dinner.
Bylaws Committee
The goal of the By-Laws Committee is to review the By-Laws periodically and make update recommendations to the Board of Directors. The current operating procedures of the Association are governed by the By-Laws.
The proposed changes in the By-Laws submitted by the committee will be reviewed by the Board and the Association Legal Advisors. A recommendation for approval or disapproval will be presented to the co-owners for a vote. Sixty-six and two-thirds percent (66 2/3%) of the co-owners must approve the proposed change for the By-Law to be adopted.
Lighting Committee
The Lighting Committee is responsible for insuring all exterior garage lights are functioning properly. This committee is also responsible for all common area lighting, e.g. street lights, mail station lights, etc. Burned-out lights and defective fixtures will be replaced as soon as possible.
Directory and Welcoming Committee
The goal of the Directory and Welcoming Committee is to greet new co-owners and to distribute a Welcome Package and to develop a publication for residents of the River Pines of Farmington Condominiums Association to use, communicate, locate each other and to find various businesses servicing our community. The directory will provide an alphabetical phone list of residents. Certain businesses that provide services to River Pines and purchase advertising space will be in the directory. A map of the development will also be included. The publication will be updated periodically as needed. This committee will be responsible for the following:
The Welcome Package contains an Association Handbook, Rules and Regulations, Policy Manual, map of River Pines, a letter from the Architectural Committee, a letter from the Management Company and forms for requesting service. This committee will provide periodic updates of the handbook and supply replacement pages and/or a complete reprint as required.
Government and Community Relations Committee The purpose of this committee is to act as a buffer between the Board of Directors and City Hall. The Chairperson for the committee is the President of the Board of Directors. Other Board Officers and/or Board Members may serve on this committee based on the issues communicated to the President.
Board Members should monitor local news and community activities that may affect the River Pines Condominium Association.
Sprinkler Committee
The purpose of the Sprinkler Committee is to monitor, adjust and oversee minor repairs to the lawn sprinklers in order to maintain a beautiful landscape for the co-owners. The committee consists of a Chairperson and several “block captains” that monitor the sprinkler performance in their assigned area. This committee is also responsible for monitoring the Waterfall at the 9 mile road entrance to the Condominium site.
Newsletter Committee
The goal of the River Pines Report Newsletter is to communicate the Association activities to the co-owners. The Newsletter Committee consists of a Newsletter Editor that is the Chairperson for the committee. The other members of the committee participate in writing articles, typing, proof reading, taking the complete newsletter to the printer and preparing the printed documents for mailing. A Newsletter will be published seasonally and referred to as the Winter, Spring, Summer and Fall Newsletter.
